Unit Schedules Report

Step 1: Access Reporting Tab

From your home page, click the "Reporting" button on your navigation bar to open the Reporting Dashboard.

User home page highlighting Reporting button.

Step 2: Locate Unit Schedules Report

Locate the Unit Schedules report and click "Run Report."

Reporting Dashboard highlighting Unit Schedules tile.

Step 3: Set Report View

Click the "View" dropdown and select either "List" or "Calendar."

Unit Schedules Report filters panel highlighting View selector.

Step 4: Additional Report Settings

Set the "Show Assigned Student Info" toggle to "Yes" to show the assigned student's name and phone number in the report. If this toggle is set to "No," the number of assigned students will be displayed in the report, without the student names and phone numbers.

Set the "Check for Conflicts" toggle to "Yes" to show conflicting rotations in the report.

Set the "Check for Unit Conflicts" toggle to "Yes" to show whether the rotation has any unit conflicts. Unit conflicts occur when the rotation's scheduled days or shift times do not align with the unit's configured shifts, and when the number of assigned students exceeds the unit shift's capacity.

Apply additional filters if needed. By default, this report will pull all programs on the clinical site. To filter by specific programs, use the "Select specific programs" filter.

Once you have set your filters, click "Submit."

Unit Schedules Report filters panel highlighting show Assigned Student Info, Check for Conflicts, and check for unit conflicts toggle switches

Step 5: Export Report

After running the report, you can choose to Generate a PDF or Generate an Excel File. Once you have selected either the "Generate PDF" or " Generate Excel" file, you can download it for your records.

Report results highlighting the Generate Excel and Generate PDF buttons.

Step 6: Review Rotation Conflicts

You can review and approve rotations by unit by clicking the "Rotation ID Number" and opening the Manage Rotation page in another tab. Click the rotation ID numbers listed under the "Conflicts" column to view the manage page for the conflicting rotation.

Row of report results example highlighting hyperlinked rotation ID numbers.

NOTE: In order to view the rotation, you must have admin access to the program set on the rotation.

Step 7: Review Unit Conflicts

The "Unit Conflicts" tab will indicate "Yes" if the rotation has unit conflicts, and "No" if the rotation has no unit conflicts. A dash (--) indicates that there are no shifts configured on the unit for the days of the week that the rotation is scheduled.

Review unit conflicts by clicking the rotation ID, then clicking the "Align Unit Shifts" tab. See our help desk guide: Align Unit Shifts - Unit Conflict Checker

Unit schedules report highlighting the unit conflicts column indicating "yes," and the hyperlinked rotation ID.

A rotation is a scheduled clinical experience.

Create Units

Create and manage Units for your clinical site to organize departments, define shift availability and capacity, and provide information used for scheduling and reporting.

Community Benefit Report

Use this guide to track and report student hours hosted at your facility or health system. It provides step-by-step instructions for accessing the Community Benefit Report, configuring filters, viewing results in different formats, and exporting data. This guide is designed to help admins quickly generate accurate reports for active students, student slots, or both, over any selected time period.

ACEMAPP Reporting

ACEMAPP's Reporting feature allows administrators and clinical coordinators to pull information from within ACEMAPP. Coordinators can select from the multiple reporting options and build and save custom reports for regularly ran queries.

Review Rotations by Unit

Learn how to efficiently view, sort, and manage rotation requests specific to your assigned units. This step-by-step guide walks you through customizing your Rotation Table, sorting by unit, and using features like Quick Decide to streamline approvals. Ideal for administrators or unit coordinators managing multiple programs, this resource helps you focus only on the rotations that apply to your department, saving time and improving accuracy in rotation management.

Clinical Site User Guide

ACEMAPP is a collaborative platform for healthcare education, compliance, and recruitment. Our Clinical User guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and accessing essential resources to help manage rotations.

Align Unit Shifts - Unit Conflict Checker

Use the Unit Conflict Checker to compare a rotation's scheduled days and shift times with the shifts configured for the selected Unit. Review any conflicts before saving the rotation to help ensure the schedule aligns with the Unit's availability.