Create Units content
Create and manage Units to organize departments within your clinical site, define shift availability, indicate capacity, assign focus areas, and provide unit information.
Create a New Unit
Step 1: Access Units
From your Home page, click "Units" on the navigation bar.
NOTE: If you do not see the "Units" tab, click "More", then select "Units."
Step 2: Create a New Unit
From the Manage Units page, click "+ Create New Unit." The Create New Site Unit page opens.
Step 3: Complete the Unit Information
Enter all required information and any optional details that apply to the Unit. When you have finished entering the Unit information, click "Save."
Manage Units
Step 1: Open a Unit
Locate the Unit you want to update and click the "Edit" (pencil) icon.
Step 2: Update the Unit
You can edit any field on the Edit Site Unit page. When you finish making changes, click "Save."
NOTE: Days of the Week and Unit Capacity are read-only and are determined by the shifts created for the unit.
Create Unit Shifts
Step 1: Create a Shift
Click "New Shift" to create a single shift.
Click "Add Shifts" to create multiple shifts at once. Use this option when the same shift occurs on multiple days of the week.
Step 2: Enter Shift Information
Enter the shift name, days of the week, max students, shift start and shift end time.
Set the Status to "Active", then click "Save."
FAQ
- Q: What is the difference between Active status and Deleted status?
- A: Units that are Active appear for selection on rotations and within reports. Units that are deleted are not available for selection or reporting.
- Q: What does "Retired" mean?
- A: Mark the Unit as retired when it is no longer in use, but should remain in the system for reporting purposes.
- Q: Can I permanently delete a Unit?
- A: No. Units are marked with a Deleted status rather than being permanently removed.
- Q: Where do our partners see Unit information?
- A: Your partners can view information on your units when requesting rotations and on your entity profile page.
- Q: Do I have to complete every field?
- A: No. Complete all required fields. Additional fields, such as Budgeted Staff, Cost Center, Days of the Week, and Average Daily Patient Visits, are optional but may be used for reporting.
- Q: What are Focus Areas?
- A: Focus Areas allow you to associate specialties with a Unit for each available Focus Area Group.
An Entity is a School, Clinical Site, High School, Company, etc.
The Profile allows you to enter and edit personal information in ACEMAPP.
A rotation is a scheduled clinical experience.
