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Update Coordinator Contact Information
Member Types:
This guide walks you through updating and managing your coordinator contact details in ACEMAPP. Use it to edit your contact information, adjust visibility settings, and ensure your organization’s records are accurate and up-to-date.
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Coordinator Communications Report
Member Types:
The Coordinator Communications Report enables you to generate and export partner contact results based on selected filters. You can also use the list of filtered contacts to broadcast message your partners important information.
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Viewing Contacts in the Partnership Directory
Member Types:
The partnership directory "Contacts" page displays contact information for coordinators with other organizations.
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Overview of Partnership Directory
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The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. This Help Desk guide provides an overview of the partnership directory and its features.
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Upload Your ACEMAPP Requirements
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Completing your ACEMAPP requirements is an essential first step toward participating in a clinical rotation. The documents you upload through ACEMAPP are available for your school coordinator to review.
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Managing Member Requirement Dates
Member Types:
As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.
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Request ACEMAPP Support
Member Types:
If you have any questions, concerns, or general feedback about ACEMAPP, we are happy to provide support via email at support@acemapp.org. You may also contact us by phone at 844-223-4292.
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Directory: Manage Entities
Member Types:
The Directory system allows school and clinical site coordinators to create and manage partner entities that do not use ACEMAPP. This guide will walk you through adding and closing Directory Entities.
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Create Multiple Rotations with Spreadsheet
Member Types:
ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.
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Update Admin User Access to Programs & Permissions
Member Types:
This help desk guide outlines how to update program access and permissions for your organization's admins.
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Verify Students (Corporate Screening)
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ACEMAPP interfaces with Verify Students (by Corporate Screening) to simplify the compliance process for members. Verify Students is used for background checks and drug screens.
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Directory Entities and Members: Student View
Member Types:
The Directory system allows your school to manage a list of affiliated Entities (e.g., clinical sites, schools) and Members (e.g., students, faculty, staff). This list is maintained by your school. If you have questions about any entity or member listed, please contact your school coordinator directly.
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View Students' Personal Schedules
Member Types:
The Personal Schedule system allows students to input and track non-rotation events, such as class schedules. As a school coordinator, you also can view the schedules your students have created in ACEMAPP. If you want to learn more about this feature, please contact ACEMAPP Customer Support.
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View Your Assigned Rotation
Member Types:
Follow the steps outlined in this Help Desk guide to view your current rotation assignments in ACEMAPP.
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Managing Member Requirement Documents
Member Types:
ACEMAPP allows members to upload, share, and store documents. As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. To manage requirement documents uploaded by your members, please follow the steps below.
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Managing Your Preceptor Schedule
Member Types:
Preceptor Account- Manage Your Schedule
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Overview of Member Affiliated Table
Member Types:
The overview of your member's affiliated table is meant to help you get familiar with the layout and show you what you can do from the affiliations table. Please see the other help desk guides link for more detail on various functions.
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Membership Period: How to Make a Payment
Member Types:
Your membership date is set by your School Coordinator upon registration into ACEMAPP, and is good for one year. This information is located on the left-side of your dashboard in the "Membership Period" window.
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Coordinator Case Log Report
Member Types:
ACEMAPP Case Log reports gather and analyze case log information into a user-friendly format.
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Help Desk and Training Info
Member Types:
ACEMAPP offers resources for new users, including regularly scheduled webinar trainings for registered school and clinical site users and the Help Desk, which offers step-by-step guides for all members. Access direct assistance by contacting ACEMAPP Customer Support at 844-223-4292, by emailing support@acemapp.org, or by creating a support ticket through the Contact Us page.
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Rotation Application List Export
Member Types:
The Rotation Applications feature allows members to submit rotation requests directly to your organization. When enabled, administrators can review submitted applications and export them for offline review or for record-keeping purposes. This is an additional ACEMAPP feature—please contact ACEMAPP Support for assistance with enablement.
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Rotation Notices
Member Types:
Rotation Notices is an optional ACEMAPP feature that displays custom messages to users during the first step of creating a rotation. These notices can be tailored to specific Program and Experience Type combinations. This feature helps partner entities receive important information early in the process, reducing confusion and minimizing the need for additional communication. If you would like Rotation Notices enabled for your organization, please contact the ACEMAPP team.
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Rotation Conflict Checker
Member Types:
School and clinical site coordinators can use the Conflict Checker to identify scheduling conflicts between rotations. This guide explains how to access the rotations table, select a rotation, and view potential conflicts based on unit, dates, shift times, and days of the week. Coordinators can also update rotation details, and the Conflict Checker will automatically refresh to reflect any changes.
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Evaluation Member List
Member Types:
The Evaluation Member List allows school and clinical site coordinators to monitor and manage evaluations for their members. Coordinators can track evaluation statuses, view or download completed evaluations, access comments and committee signatures, and resend or delete evaluations as needed—ensuring timely completion and oversight of all evaluations within their program.
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Faux Member View
Member Types:
School coordinators can use the Faux Member View feature to view a read-only version of a member’s (e.g., student, faculty) homepage. This allows coordinators to verify what the member sees, check access, confirm homepage layout, and review newly assigned content—all without making any changes. The feature is available upon request and is designed to enhance the overall user experience for members.
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