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Application

Glossary

Member Types:

A request made by a member for a rotation opportunity or affiliate with an entity.

Applications can also be used for Observation opportunities or to designate as an Employee with a clinical site, allowing the entity access to manage the member's requirements.

Due Date

Glossary

Member Types:

This date corresponds to the start of the member's first-year membership period. Members receive access to ACEMAPP 30 days prior to this date to begin completing their profile, requirements, and assessments.

If your member is attending a rotation, this date should be set to 2-4 weeks before their first rotation start date, although this may differ based on the clinical site.

Access/Membership Start Date

Video Library Member Management

Member Types:

When creating a new student account, you must enter an Access/Membership Start Date. This guide explains the start date and walks you through how to update it if a student has not yet logged in to their ACEMAPP account.

Access End Date

Member Management

Member Types:

The Access End Date, previously known as the Graduation Date, is used to clarify when the student should no longer have access to your Entity. Once this date arrives, the student will automatically lose its active affiliation with your organization.

Replicate Rotations

Rotation Management

Member Types:

The Replicate Rotations tool allows you to re-request rotations previously created in ACEMAPP. When replicating rotations, you will have the opportunity to change the details of the rotation and add new rotations based on your current needs.

Assessments: Review & Reset Attempts

Requirements / LMS

Member Types:

This guide explains how to reset a member’s assessment attempts in ACEMAPP. It walks you through locating the member, accessing their assessments, reviewing failed attempts, and safely deleting an attempt so the member can retry. This process is helpful when students or faculty have exhausted their allowed attempts and need another opportunity to complete required assessments.

Expiring Requirement Report

Reporting

Member Types:

Expiring Requirement Report allows users to view directly affiliated members who have requirements expiring within a selected date range. This report helps administrators proactively monitor upcoming expirations, support compliance tracking, and take timely action before requirements lapse.

Preceptor Rotation Time Report

Reporting

Member Types:

This guide explains how to access and run the Preceptor Rotation Time Report in ACEMAPP — making it easy to review which preceptors are assigned and how many rotation hours have been logged. You’ll learn how to locate the report, apply filters to specify a date range or status, and generate the results. Ideal for administrators who require quick and accurate rotation-hour summaries.

Running an On Site Report

Reporting

Member Types:

View members on-site for rotations on any given date. Use optional filters, such as member type, unit, partner, etc., to narrow your results. You may email members directly from this report and export results into a CSV format.

Complete Evaluations

Evaluations/Surveys

Member Types:

Your school and/or clinical site may assign you an evaluation to complete in ACEMAPP. When an evaluation is assigned, you will receive a notification directly on your ACEMAPP home page. Please be sure to log in regularly and complete any assigned evaluations by the due date.

Managing Member Requirement Dates

Member Management Requirements / LMS

Member Types:

As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.

LMS Report

Reporting

Member Types:

Administrators can run the LMS Report to view the status of all learning materials for their members. The report will indicate whether the module is complete or incomplete for the member, along with the date of completion.

Upload Your ACEMAPP Requirements

Requirements / LMS

Member Types:

Completing your ACEMAPP requirements is an essential first step toward participating in a clinical rotation. The documents you upload through ACEMAPP are available for your school coordinator to review.

Rotation Schedule Report

Reporting

Member Types:

Build and save a customized view of rotations either present or historical. Save queries to also run at a later date.

Create A Wall Post

Additional Features

Member Types:

Wall posts allow you to share news, updates, and events with individuals connected to your community.

Submit Applications

Additional Features

Member Types:

ACEMAPP Applications may be used to request clinical rotations, connect with an entity as an employee, and observing/shadowing opportunities. Please follow the steps below to complete an application.

Community Insight Report

Careers Reporting

Member Types:

The Community Insight Report produces a graphical display of connections, wall posts, wall views, and admin logins per week for a three-month period.

Managing Announcements

Video Library Communications

Member Types:

This article provides an overview of the Announcements feature, which allows you to create announcements displayed on the homepages of your members or users in ACEMAPP. Announcements can include upcoming deadlines, parking instructions, orientation dates, etc.

Rotation Conflict Checker

Rotation Management

Member Types:

School and clinical site coordinators can use the Conflict Checker to identify scheduling conflicts between rotations. This guide explains how to access the rotations table, select a rotation, and view potential conflicts based on unit, dates, shift times, and days of the week. Coordinators can also update rotation details, and the Conflict Checker will automatically refresh to reflect any changes.

Managing Member Tiered Requirements

Member Management Requirements / LMS

Member Types:

Tiered requirements are divided into separate groups for completion and are used to manage requirements belonging to a series. Please review the description in the tiered requirement to ensure member documents or completion dates are uploaded/entered into the appropriate group to meet compliance. The student must select only one group to upload/enter completion dates according to how they meet compliance.

Forums

Additional Features

Member Types:

Connect with your peers online using ACEMAPP Forums. View topics that interest you, read what other people are saying, or start a new thread of discussion.

Communities and Networking

Careers

Member Types:

ACEMAPP Communities allows you to connect with and follow organizations you are interested in.

Private Messaging Mailbox

Additional Features Communications

Member Types:

This guide explains how to access, organize, and manage your Private Messages within the platform. It provides step-by-step instructions for navigating the mailbox, viewing messages, and replying to senders.

Rotation Custom Scheduling (Advanced Scheduling)

Rotation Management

Member Types:

ACEMAPP allows school coordinators to provide additional details on the exact days and times of a rotation, even when they are irregular. This guide will walk you through how to access the Advanced Scheduling feature.

Time Log Report

Case/Time Logs

Member Types:

This guide explains how to access, filter, and export your approved Time Logs in ACEMAPP. Learn how to generate detailed reports for current and historical time logs, apply filters to customize your data, and download or view your results for documentation or record-keeping purposes. Ideal for students tracking clinical experience hours.

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