Overview of the Rotation Table

Navigating the Rotation Table

The Rotation Table is your central location for viewing and managing rotation requests in ACEMAPP.

Use this guide to learn how to:

Find rotations using filters, statuses, and search.
Review and manage requests using the action icons.
Create, replicate, or export rotations using the table tools.
Customize your view to display the information most important to you.
Access reports to review rotation information.

Note: Available features and actions may vary based on your permissions, organization settings, and rotation status.

Access the Rotation Table

Select "Rotations" from the navigation bar on your ACEMAPP Home Page.

Rotation table highlighting Rotations button.

What Do You Want to Do?

Use this quick reference to find the tools you need.

I want to...	Where to go
Find a specific rotation	Search Field
View pending or approved rotations	Rotation Status Filters
View rotations by experience type	Experience Type Filters
Review or edit a rotation	Action Icons → Edit
Approve or deny a request	Action Icons → Quick Decide
View assigned students	Action Icons → See Students
Create a rotation	Create
Replicate existing rotations	Select → Replicate Selected
Download rotation information	Select → Export Selected
Customize displayed columns	Config
Access rotation reports	Reports

1. Find and Filter Rotations

Use the filters and search tools to quickly locate the rotations you need.

The rotation table filters example.

Filter by Rotation Experience Type

Select an experience type to display rotations associated with that type.

Experience Type	Description
Cohort Rotation	A group of students participating in a faculty-led rotation
Course Assignments	Assignments for logs, documents, or evaluations
Mentorship	One-on-one guided rotations
Precepted Rotation	A student paired with a preceptor
Staff	Staff assigned to site rotations
Staff Led Group	Group rotations led by clinical site staff

Rotation table highlighting experience filter buttons.

Filter by Rotation Status

Use the status filters to view rotations at different stages of the rotation process.

Active Rotation Statuses

Status	Description
Bulk	Created but not yet submitted
Pending	Submitted and awaiting clinical site review
Approved	Approved by the clinical site
Needs Info	Additional information or updates are needed
Completed	Rotation end date has passed
Withdrawn	Rotation withdrawn after approval
Denied	Rotation request denied by the clinical site

Archived Rotation Statuses

Status	Description
Archived Completed	Completed rotation more than one year past its end date
Archived Denied	Denied rotation archived after one year
Archived Withdrawn	Withdrawn rotation archived after one year

Important: An Approved rotation does not mean assigned students have completed their compliance requirements. Likewise, a Completed rotation indicates that the end date has passed, not necessarily that all rotation-related tasks are finished.

Rotation table highlighting rotation status filter buttons.

Search for Rotations

Use the Search Field to quickly find rotations by:

Rotation ID
Entity name
Member name

Rotation table example highlighting Search field.

Adjust Records per Page

Use Records per Page to change how many rotations appear on the table at one time.

Rotation table highlighting records per page option.

2. Review and Manage Rotations

Use the Actions column to access tools for individual rotations.

Action Icons

Each rotation has action icons that allow you to review information and complete tasks.

Rotations table highlighting Action buttons.

Action	What You Can Do
Edit	Open a rotation to review or update details, assign students, and manage information
Comments	View or add comments to communicate with rotation partners
Quick Decide	Change a rotation's status, such as approving or denying a request
Profile Completion Report	Download a CSV roster with member completion information
See Students	View students assigned to the rotation
Member Documents	Review or upload member documents when available (indicated by a blue icon)
Evaluations	View submitted evaluations, when applicable

Tip: Available action icons may vary based on the rotation's status and your permissions.

Sort Rotation Information

Select a column header to sort the table in ascending or descending order.

This can help you organize rotations by the information displayed in each column.

Rotations table highlighting column sorting.

3. Create and Manage Multiple Rotations

The tools at the top of the Rotation Table allow you to create new requests, perform bulk actions, and manage announcements.

Rotation Table button group example.

Create Rotations

Select "Create" to submit new rotation requests.

Create One: Create a single rotation request.
Create Multiple: Create multiple rotation requests in bulk.

Rotations Table highlighting Create dropdown.

Learn more:

Select and Manage Multiple Rotations

Use the checkboxes beside individual rotations to select multiple requests.

To select all rotations displayed on the current page, use the Select All checkbox at the top of the table.

Rotations table highlighting Select All checkbox.

Once rotations are selected, open the "Select" menu to perform bulk actions:

Replicate Selected: Duplicate existing rotations to create new requests.
Export Selected: Download information for the selected rotations.

Rotations table highlighting Select dropdown.

Learn more:

Manage Rotation Announcements

Select "Manage → Announcements" to post announcements for selected rotations.

This feature is permission-based and may not be available to all administrators. Contact ACEMAPP if your organization is interested in using rotation announcements.

Rotations table highlighting Manage dropdown.

Learn more: Rotation Announcements

4. Customize Your Rotation Table

Use "Config" to customize which information appears in your Rotation Table.

You can:

Add or remove columns: Drag fields between Available Fields and Chosen Fields.
Reorder columns: Drag fields within Chosen Fields to change their display order.

Rotation Config highlighting Available Fields and Chosen Fields.

Tip: Customize your table to display the information most relevant to your daily rotation management tasks.

Learn more: Rotation Table Configuration

View Additional Columns

If your Rotation Table contains more columns than can fit on your screen, use the horizontal scroll bar at the bottom of the table to move left or right.

Rotation table highlighting horizontal scroll bar.

5. Access Rotation Reports

Select "Reports" to access additional tools for reviewing and analyzing rotation information.

Rotations table highlighting Reports dropdown.

Report Option	Purpose
Query & Calendar	Access rotation schedule information and calendar views
Block Schedule Report	Review rotation information in a block schedule format
All Rotation Reports	Access additional ACEMAPP reporting tools

Learn more:

A rotation is a scheduled clinical experience.

An Entity is a School, Clinical Site, High School, Company, etc.

A rotation is a scheduled clinical experience.

The Profile allows you to enter and edit personal information in ACEMAPP.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

Create A Rotation

Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.

Export Selected Rotation Data

Export selected rotation data to a single CSV file or multiple files. The Mass Export All feature exports all rotations and member information into one CSV file.

Replicate Rotations

The Replicate Rotations tool allows you to re-request rotations previously created in ACEMAPP. When replicating rotations, you will have the opportunity to change the details of the rotation and add new rotations based on your current needs.

ACEMAPP Reporting

ACEMAPP's Reporting feature allows administrators and clinical coordinators to pull information from within ACEMAPP. Coordinators can select from the multiple reporting options and build and save custom reports for regularly ran queries.

Block Schedule Report

The Block Schedule Report allows you to view member rotation assignments by custom blocks.

Rotation Schedule Report

Build and save a customized view of rotations either present or historical. Save queries to also run at a later date.

Create Multiple Rotations with Spreadsheet

ACEMAPP allows School Coordinators to create and upload rotations from a CSV file. Additional rotations can be added after the CSV file has been uploaded.

Create Multiple Rotations in Bulk

Create multiple rotations simultaneously with the same Partner, Experience Type, and Program. This guide will walk you through using ACEMAPP's Bulk Rotations feature.

Rotation Table Configuration

Customize your rotation tables to display specific information and manage rotations more effectively.

Rotation Announcements

The Rotation Announcement system allows announcements to be released and sent to both clinical and school coordinators when a rotation matches specific, pre-defined criteria.

Navigating the Rotation Table

Access the Rotation Table

What Do You Want to Do?