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Tips & Tricks: Managing Member Compliance (For Administrators)

Video Library Tips & Tricks

Member Types:

The video covers tips and tricks for navigating the system and managing member compliance. The tips we cover apply to all ACEMAPP administrators.

Managing Pending Member & Entity Approvals

Member Management

Member Types:

This guide helps admins understand the Pending Member Approval process and provides step-by-step instructions for managing Pending Entity Approval requests in ACEMAPP. While admins cannot directly manage Pending Member Approval, this guide explains how to assist students in completing the process. It also covers how to review, approve, or deny affiliation requests from students, ensuring effective management of member access to your organization or clinical site.

Managing Evaluations

Evaluations/Surveys

Member Types:

The Managing Evaluations Help Desk guide provides step-by-step instructions for checking evaluation progress within specific rotations and accessing evaluation reports. Use this guide to preview evaluations, monitor member completion status, and export results for tracking and analysis. It’s designed to help you efficiently manage and review evaluation data in ACEMAPP.

Managing Your Preceptor Schedule

General

Member Types:

Preceptor Account- Manage Your Schedule

Managing Employee Designation

Employee Designation

Member Types:

Adding a member as an employee of your organization will allow you to quickly manage their requirements and assessments. Additionally, this will allow the member to be assigned to rotations without the need to fulfill certain requirements.

Managing Employee Designation Applications

Video Library Employee Designation

Member Types:

ACEMAPP Applications can serve several purposes. If your organization uses ACEMAPP applications to manage employee designations, this is how you can access and manage these applications.

Managing Membership Status

Member Management

Member Types:

Use the bulk manage feature to change a student member's status in ACEMAPP between active, graduated, on hold, and withdrawn.

Managing Member Tiered Requirements

Member Management Requirements / LMS

Member Types:

Tiered requirements are divided into separate groups for completion and are used to manage requirements belonging to a series. Please review the description in the tiered requirement to ensure member documents or completion dates are uploaded/entered into the appropriate group to meet compliance. The student must select only one group to upload/enter completion dates according to how they meet compliance.

Review Rotations by Unit

Rotation Management

Member Types:

Learn how to efficiently view, sort, and manage rotation requests specific to your assigned units. This step-by-step guide walks you through customizing your Rotation Table, sorting by unit, and using features like Quick Decide to streamline approvals. Ideal for administrators or unit coordinators managing multiple programs, this resource helps you focus only on the rotations that apply to your department, saving time and improving accuracy in rotation management.

Tips & Tricks: Managing Compliance (For Students)

Video Library Tips & Tricks

Member Types:

This guide is intended to help students easily understand how to navigate their home page and track compliance in ACEMAPP.

Guest School FAQ

General FAQ

Member Types:

Here are some common questions and answers for setting up your student(s) in ACEMAPP. This guide provides helpful information on the entire process, from logging in to managing your students' compliance.

Managing Expiring Members

Member Management Billing

Member Types:

If your organization pays for member accounts (i.e., Students), you will receive a notification on your ACEMAPP home screen. This notification will let you know when you have upcoming invoices that contain member accounts that are about to expire.

Managing Announcements

Video Library Communications

Member Types:

This article provides an overview of the Announcements feature, which allows you to create announcements displayed on the homepages of your members or users in ACEMAPP. Announcements can include upcoming deadlines, parking instructions, orientation dates, etc.

Managing Rotation Catalog

Rotation Management Additional Features

Member Types:

The rotation catalog system allows clinical sites to set rotation availability for a given unit.

Update Coordinator Contact Information

General

Member Types:

This guide walks you through updating and managing your coordinator contact details in ACEMAPP. Use it to edit your contact information, adjust visibility settings, and ensure your organization’s records are accurate and up-to-date.

Overview of the Rotation Table

Rotation Management

Member Types:

The Overview of your rotation table is meant to help you get familiar with the layout and show you what you can do from the rotation table. Please see the other help desk guides link for more detail on various functions.

Use the Rotation Table as the Primary Compliance Tracking Tool

Member Management Rotation Management

Member Types:

The Rotation Table in ACEMAPP is your go-to tool for managing clinical rotations, tracking compliance, and verifying whether a rotation roster has been sent. It consolidates all essential rotation information—including approval status, assigned members, compliance progress, and roster status—into one centralized view.

Managing Member Requirement Documents

Member Management Requirements / LMS

Member Types:

ACEMAPP allows members to upload, share, and store documents. As a school or clinical coordinator, if a document is required by your school or clinical site, it will need to be approved. To manage requirement documents uploaded by your members, please follow the steps below.

Managing Member Requirement Dates

Member Management Requirements / LMS

Member Types:

As a school or clinical coordinator, you can enter individual completion and expiration dates for member requirements. Bulk uploading requirement dates allows you to enter dates for multiple members at the same time.

Expiration

Glossary

Member Types:

The end of a member’s billable, 365-day membership.

Renewal of membership is paid by the member or the entity managing them.

Viewing and Managing Invoices

Video Library Billing

Member Types:

Use this guide to access, view, print, and download invoices from your ACEMAPP Billing page. You can also generate invoice reports or start a support ticket for assistance.

Preceptor Assignment Report

Reporting

Member Types:

The Preceptor Assignment Report Help Desk Guide provides step-by-step instructions for accessing, running, and exporting the Preceptor Assignment Report in ACEMAPP. This guide helps users quickly locate preceptors, view their assigned rotations, and apply optional filters to customize results. It’s designed to make navigating and managing preceptor data simple and efficient.

Managing Surveys

Additional Features Evaluations/Surveys

Member Types:

The ability to create surveys is available to school and clinical site users upon request. If you're interested in setting up a survey, please reach out to ACEMAPP Support for assistance.

Manage Your ACEMAPP Inbox

General

Member Types:

This guide explains how to view, organize, and manage your messages in your ACEMAPP Inbox. Your inbox stores all important communications related to your clinical education, including updates about rotations, requirements, and account notifications. You can view new, read, and archived messages directly within ACEMAPP—even if you've opted out of email notifications.

Faculty Document Manager

Rotation Management

Member Types:

The Faculty Document Manager is a school-enabled feature that allows faculty members to view and manage student requirement documents for the rotations they are assigned.

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