Overview of Rotation Request Form

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Overview of Rotation Request Form
Member Types:

Navigate to the Rotation Request Form

The Rotation Request Form appears after you click "Create Rotation" and select your Experience, Program, and Partner, then click "Save".

Create New Rotation form highlighting Create Rotation button and Program and Experience selectors in form and Save button.

To access a previously submitted rotation request, click the "Rotation" tab and the "Edit" icon in the Action column of the Rotation Table.

Rotation Table highlighting Edit button.

Comments & History:

Use the Comments section to communicate with school and clinical partners about the rotation request. The History section tracks all actions and updates made to the form.

View the help desk guide: Rotation Comments

Rotation manage page highlighting the comments area.

Conflicts:

The "Conflict Checker" can be used to ensure no scheduling conflicts with other rotations. The Conflict Checker will search for any conflicts based on the following fields: Unit, Start/End Date, Days of the Week, and Shift Start/End.

View the help desk guide: Rotation Conflict Checker

Edit Rotation page highlighting Conflicts button and Conflict panels example.

Align Unit Shifts:

The "Unit Conflict Checker" can be used to ensure the rotation's shifts align with the shifts designated by the clinical site for the unit.

View the help desk guide: Align Unit Shifts

Verify Custom Schedule:

The Verify Custom Schedule tab displays the individual clinical dates and shift times for the duration of the rotation. Use this form to customize the rotation's schedule to reflect the dates and times your members will be on-site.

View the help desk guide: Rotation Custom Scheduling (Advanced Scheduling)

Rotation manage page highlighting the verify custom schedule tab and schedule form.

Files:

An option to upload "Files" directly into a rotation. This can be helpful if you wish to provide additional items or information to the partnering entity.

View the help desk guide: Upload Files into an Existing Rotation

Edit Rotation page highlighting Files button and Manage Files panel example.

Students, Faculty & Preceptors:

School Coordinators must assign members to the rotation to access clinical onboarding. Clinical Sites can view assigned members and check compliance here.

View the help desk guide: Assign Member(s) to Rotation

Rotation manage page highlighting the students and faculty tabs, and the checkboxes in the assigned students table.

Completion:

After the rotation is approved and everyone assigned to the rotation shows compliance, you will receive an email with a "Profile Completion Report" attached. You may also access an up-to-date Profile Completion Report in ACEMAPP.

View the help desk guide: Profile Completion Report

Edit Rotation page highlighting Completion tab and Rotation Completion Reports panel example.

Member Audit:

"Member Audit" shows a history of the member status of anyone assigned to the rotation.

Edit Rotation page highlighting Member Audit button and Member History panel example

Tags:

It is helpful to sort students in ACEMAPP using "Tags." You can create tags by graduating class, cohort, or any other way that may be beneficial. You can also add multiple tags to student accounts.

View the help desk guide: Tags

Edit Rotation page highlighting Tags button and Tags panel example.

More:

Your tab order may vary depending on your browser width, but you can find additional features under the "More" tab.

  • Evaluations:
    View the help desk guide: Managing Evaluations

  • Req. List:
    Once your members are assigned to the rotation, you can view the clinical site requirements necessary for onboarding. View the help desk guide: Rotation Requirement List

  • Run Roster Sender:
    The Rotation Roster will only send to a clinical site partner assigned to a rotation once the Rotation is in Approved status and all assigned members have met compliance.
    View the help desk guide: Receiving Rotation Roster

  • Roster Log:
    The Roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.
    View the help desk guide: Roster (Profile Completion Report) Sent

Edit Rotation page highlighting More dropdown button.

Complete & Save the Rotation Request Form

Complete all required fields. The Status will be "Pending" review of the clinical site, and then click "Save." If you have questions about any of the fields required, enter something, save it, and use the Comment section to communicate with the site coordinators.

NOTE: The required fields in the Edit of the rotation will vary depending on the information requested by each clinical site.

View the help desk guide: Create A Rotation

Edit Rotation request example highlighting Save button.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

The completion of all required items in ACEMAPP.

A rotation is a scheduled clinical experience.

The Profile allows you to enter and edit personal information in ACEMAPP.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

Related Articles


Rotation Comments
Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a specific rotation. Every comment made on a rotation will prompt an automated email notification to fellow coordinators within the same program.
Create A Rotation
Please follow these steps to create a rotation request with one of your partnered entities in ACEMAPP.
Roster (Profile Completion Report) Sent
Rosters track members (students, faculty, etc.) that will be at each clinical site. The rotation roster gives the clinical site access to view the rotation information, member compliance records, and member profile data. The Rotation Roster Set email includes a link to download the Profile Completion Report.
Rotation Requirement List
The ACEMAPP Rotation Requirement List allows you to track student compliance for clinical rotations, providing a detailed overview of required items and their status for each assigned member.
Managing Evaluations
The Managing Evaluations Help Desk guide provides step-by-step instructions for checking evaluation progress within specific rotations and accessing evaluation reports. Use this guide to preview evaluations, monitor member completion status, and export results for tracking and analysis. It’s designed to help you efficiently manage and review evaluation data in ACEMAPP.
Add Service Lines to a Rotation
Service lines are an additional feature that your organization may choose to utilize. This feature allows you to add other groups or requirements to your rotation.
Tags
Tags are a helpful organizational tool for grouping your school and clinical site partners, rotations, and members.
Profile Completion Report
After the rotation is approved and everyone assigned to the rotation shows compliance, the Clinical Site will receive an email with a Profile Completion Report attached. You may also access an up-to-date Profile Completion Report in ACEMAPP.
Assign Member(s) to Rotation
When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.
Upload Files into an Existing Rotation
School and clinical site coordinators can upload files directly to a rotation, which is useful for sharing additional documents or information with partner organizations. This guide will show you how to upload documents to a rotation.
Rotation Custom Scheduling (Advanced Scheduling)
ACEMAPP allows school coordinators to provide additional details on the exact days and times of a rotation, even when they are irregular. This guide will walk you through how to access the Advanced Scheduling feature.
Rotation Conflict Checker
School and clinical site coordinators can use the Conflict Checker to identify scheduling conflicts between rotations. This guide explains how to access the rotations table, select a rotation, and view potential conflicts based on unit, dates, shift times, and days of the week. Coordinators can also update rotation details, and the Conflict Checker will automatically refresh to reflect any changes.
Align Unit Shifts - Unit Conflict Checker
Use the Unit Conflict Checker to compare a rotation's scheduled days and shift times with the shifts configured for the selected Unit. Review any conflicts before saving the rotation to help ensure the schedule aligns with the Unit's availability.

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